Accounts and banking

Expenses, vouchers, bank reconciliation, statements and the year end.

• Record and track expenses Open Purchases → Expenses to see everything you spent, from vendor bills to payments with no bill, by category and month. Click Record expense, choose the category, enter the amount and how you paid, and click Save expense. It is in your books at once.
• Post journal, contra, payment and receipt vouchers Go to Accounting, open the Vouchers tab and click New voucher. Choose Journal, Contra, Payment voucher or Receipt voucher, enter each ledger with its debit or credit, and click Post once the debits equal the credits.
• Reconcile your bank statement Go to Bank & cash, open Reconcile and click Import statement to load the CSV or Excel file from your net banking. EaseDesk proposes a match in your books for each line; confirm them, record bank-only lines such as charges, and check the BRS.
• Track cheques and post-dated cheques Every cheque you receive or issue appears under Bank & cash → Cheques with its status, such as in hand, deposited, cleared or bounced. Enter a post-dated cheque there once, and EaseDesk books it as a receipt or payment on its date.
• See your profit and loss and balance sheet Open Financial statements to see your trial balance, profit and loss, balance sheet and cash flow for any period, straight from your books. Compare with last year, switch to Schedule III, and download Excel or PDF.
• Keep a fixed asset register and run depreciation Open Fixed assets and click Add asset for each machine, computer or vehicle. EaseDesk works out depreciation for your books and keeps the Income-tax block schedule; click Post depreciation to put it in your books.
• Lock periods and close the financial year Under Accounting → Year-end, lock your books up to a date so nothing filed can change, and close each financial year after it ends. Closing runs checks, moves the year's profit to capital, and balances carry into the next year.
• Run reports and email them on a schedule Open Reports, pick a report, set the dates and filters, and download it as Excel or PDF. Click Email regularly to have it sent to you or your CA every day, every Monday or on the 1st of each month.