Track cheques and post-dated cheques
Every cheque you receive or issue appears under Bank & cash → Cheques with its status, such as in hand, deposited, cleared or bounced. Enter a post-dated cheque there once, and EaseDesk books it as a receipt or payment on its date.
In EaseDesk: Bank & cash → Cheques. Log in or start a free trial.
Steps
- 1 Open Bank & cash and choose the Cheques tab.
- 2 Filter by Received or Issued, and by Status, to see the cheques you want.
- 3 When you deposit a cheque in hand, click Deposited today on its row.
- 4 To enter a post-dated cheque, click Post-dated cheque, choose Received from a customer or Issued to a vendor, and pick the bank account and the customer or vendor.
- 5 Enter the Cheque number, Cheque date, Amount and, for a cheque you received, the bank it is Drawn on. Click Save cheque.
- 6 On the cheque date, EaseDesk turns it into a receipt or payment. Click Bank now if you want to do it yourself on the day.
Where cheques come from
You do not enter ordinary cheques twice. A customer receipt or a vendor payment with the Cheque mode appears in the register on its own, with its number, date, bank account and the document it belongs to. Post-dated cheques are the only ones you add here, because they are not money yet.
Statuses
| Status | Meaning |
|---|---|
| Post-dated | Entered, not yet due |
| In hand | Received, not yet deposited |
| Deposited | Paid into the bank, not yet cleared |
| Issued | Given to a vendor, not yet paid by the bank |
| Cleared | Seen on your bank statement |
| Bounced | Returned unpaid; the receipt was reversed |
| Cancelled | Not banked |
What happens on the cheque date
On the morning of the cheque date, EaseDesk records a receipt from the customer, or a payment to the vendor, from the bank account you chose. The amount stays on their account; open the receipt or payment to set it against particular invoices or bills. The cheque then moves through the register like any other.
Who can do it
Managing cheques needs the banking permission, which the Owner, Admins and Accountants have. The Cheque register is also a report under Reports, which you can download or have emailed to you.
Questions
What do I do when a customer's cheque bounces?
Open the receipt and click Cheque bounced, give the reason and click Mark bounced. The invoices it paid open again, the entry in your books is reversed, and the register shows the cheque as Bounced.
When does a cheque show as Cleared?
When the bank has passed it. EaseDesk marks it cleared as soon as its posting is matched to a line on your bank statement, or you enter its bank date during reconciliation.
Can I enter a post-dated cheque dated today?
No. A cheque dated today or earlier is recorded directly as a receipt or vendor payment with the Cheque mode. Only cheques dated after today go into the post-dated list.
How do I stop a post-dated cheque?
Click Cancel on its row and give a reason. It will not be banked, and nothing is posted to your books.
Still stuck? WhatsApp or call +91 91525 20552 or write to support@easedesk.com. Updated 28-09-2026.