Pay vendors and deduct TDS
Open the bill and click Record payment, or go to Payments and click New payment. Enter the amount and account, deduct TDS if it applies, set the payment against the vendor's bills and click Save payment. You can email the vendor a payment advice.
In EaseDesk: Payments → New payment. Log in or start a free trial.
Steps
- 1 Open the unpaid bill and click Record payment, or open Payments, click New payment and pick the vendor.
- 2 Enter the Date, the Mode (bank transfer, UPI, cheque, cash or card) and the account the money went from.
- 3 Enter the Amount paid, and the UTR / reference, or the cheque number and cheque date.
- 4 If you deduct TDS now, switch on Deduct TDS on this payment and choose the Section and TDS amount.
- 5 Under Set against bills, click Fill oldest first or type the amount for each bill. Anything not set against a bill is an advance.
- 6 Click Save payment. Click Payment advice to email the vendor the list of bills paid.
What changes when you save
The bills you paid move from Unpaid to Partially paid or Paid, what you owe the vendor goes down, and the payment is posted from the bank or cash account you chose. The payment gets its own number, such as PAY/26-27/0001, and its PDF works as a payment voucher.
Paying by cheque puts the cheque in the register under Bank & cash → Cheques, where it shows as cleared once your bank statement is reconciled.
What you owe
The Payables tab on Payments is your accounts payable: what each vendor is owed, split by how long bills have been due, advances you have paid, and bills unpaid over 180 days. Choose a date under As on to see it at any point. Click a vendor’s name to record their payment straight away.
Correcting a payment
Click Edit to change a payment; it keeps its number and the books and bills are updated. Cancel payment asks for a reason, opens the bills again and reverses the entry.
Who can do it
Recording, changing and cancelling vendor payments needs the payments permission, which the Owner, Admins and Accountants have.
Questions
How does EaseDesk help with TDS on a vendor payment?
When the vendor has a TDS section in the Directory, the form shows the rate, what you have billed and deducted from them this financial year, and the threshold above which you must deduct. TDS already deducted on a bill is not deducted again at payment.
Where do I pay the TDS I deducted to the government?
Under TDS & TCS. The deductions show as payable by section and month; record the challan there once paid, and the quarterly 26Q data is prepared from it.
Why does EaseDesk warn me about a cash payment?
Cash paid to one person above ₹10,000 in a day is not allowed as an expense for income tax under section 40A(3). EaseDesk warns you so you can pay by bank instead.
What does Over 180 days mean on the Payables tab?
Under CGST Rule 37, input tax credit on a bill not paid within 180 days of its date must be reversed until you pay it. The Payables tab and the Bills unpaid over 180 days report show these bills.
Still stuck? WhatsApp or call +91 91525 20552 or write to support@easedesk.com. Updated 28-09-2026.