Purchases and stock

Purchase orders, vendor bills and payments, warehouses and stock.

• Raise purchase orders and enter vendor bills Under Purchases, send the vendor a purchase order, record the goods when they arrive, and enter the vendor's bill with its number and date. The bill posts to your books, claims the input tax credit and brings stock in.
• Pay vendors and deduct TDS Open the bill and click Record payment, or go to Payments and click New payment. Enter the amount and account, deduct TDS if it applies, set the payment against the vendor's bills and click Save payment. You can email the vendor a payment advice.
• Track stock across warehouses Add your warehouses under Settings → Organisation → Branches & warehouses and switch on Track stock for each item. Inventory then shows what is in each warehouse and its value, updated by every bill, invoice and transfer.
• Turn a supplier bill photo into a draft Photograph or upload a supplier's bill and EaseDesk reads it into a draft purchase bill, matched to the vendor and your items, with checks such as totals, GSTIN and a bill already entered. You check the draft and issue it. Bills can also be emailed to your own bill address.
• Transfer, adjust and count stock In Inventory, use Transfers to move goods between warehouses and Adjustments to write off damaged, expired or missing goods. Counts let you enter a physical count and post every difference as one adjustment.