Guides
Practical answers for owners and accountants: the rules as they stand, what they mean for your business, and what to do.
- E-way bill rules in 2026: limit, validity and penalties As of October 2026 you need an e-way bill before moving goods worth more than ₹50,000 in one consignment. It is valid for one day for every 200 km, can be cancelled within 24 hours, and cannot be made for an invoice more than 180 days old. Goods moved without one can be detained.
- GST year-end checklist: 12 things to do before 31 March Before 31 March, reconcile your sales and input tax credit with the GST portal, issue pending credit notes, pay small suppliers on time and count your stock. From 1 April, start a new invoice series, renew your LUT and check whether e-invoicing or 6-digit HSN codes now apply to you.
- GSTR-1 and GSTR-3B: the difference and why they must match GSTR-1 lists your sales invoice by invoice and is due on the 11th. GSTR-3B is the summary return in which you pay the tax, after input tax credit, and is due on the 20th. As of October 2026 the sales tax in GSTR-3B is filled from GSTR-1 and cannot be edited, so GSTR-1 must be right first.
- How to know your real profit every month Record every sale, purchase and expense as it happens, value your closing stock, count expenses in the month they belong to, and reconcile your bank. Then your profit and loss account for the month is ready in the first week, and it is a figure you can act on.
- How to move from Excel billing to GST billing software List your customers, items and what each customer owes in three sheets, import them into the software, enter your stock and bank balances as on a start date, and raise the next invoice there. Keep the old Excel files as your record of earlier bills.
- How to move from Tally to EaseDesk, step by step Pick a cut-over date at the start of a month, export your ledgers, stock items and closing balances from Tally to Excel, import them into EaseDesk with its templates, check the opening trial balance against Tally's closing one, and start billing. Most small businesses finish in a day or two.
- MSME 45-day payment rule: what buyers and suppliers must do A buyer must pay a registered micro or small enterprise within the agreed credit period, at most 45 days, or within 15 days if nothing is agreed in writing. As of October 2026, a bill paid later is allowed as an expense for income tax only in the year it is paid, and carries compound interest.
- How to recover outstanding payments from your customers Agree the credit period before you sell, put the due date and a way to pay on every invoice, remind before and after the due date, call when an invoice is 15 days late, and stop further credit at 45 days. A weekly look at your ageing report keeps this routine going.
- How to stop depending on one person as your business grows Give each person their own login and only the access their job needs, separate the person who raises a bill from the person who receives the money, keep a record of every change, and look at five numbers every morning. The business then runs on a system, not on one person's memory.
- How to stop stock mismatch in your shop or warehouse Stock stops matching when goods move without an entry. Record every receipt, sale, transfer and return on the day it happens, give each item one name and one unit, count a few items every day instead of everything once a year, and look into every difference while people still remember it.
- How to switch from a billing app to EaseDesk Export your item list and your customer and vendor list from your current billing app to Excel, note each customer's outstanding and your stock on a chosen date, import them into EaseDesk with its templates, and bill from there. Your old app stays as the record of earlier invoices.
- Zoho, Odoo, SAP or EaseDesk: which fits an Indian SME Zoho suits a business that wants a family of online apps with mobile apps today. Odoo suits one that wants an open-source ERP shaped to its processes. SAP Business One suits one that needs MRP, with a partner. EaseDesk suits an Indian SME that wants GST billing, dues, stock and accounts working now.
- How to choose billing and accounting software Choose software that gets GST right on every invoice, gives you e-invoice and e-way bill if you need them, helps you collect dues and hands your CA clean books. Then check the yearly cost for your whole team, how you move your data in and how you take it out.
- GST e-invoicing in 2026: who must issue e-invoices As of September 2026, you must issue e-invoices for B2B sales, exports and supplies to SEZs if your aggregate turnover exceeded ₹5 crore in any financial year since 2017-18, unless you are in an exempt class such as SEZ units, banks, insurers or goods transport agencies.
- GSTR-2B reconciliation: match your purchase bills monthly Each month, before you file GSTR-3B, compare your GSTR-2B with the purchase bills in your books. Claim input tax credit only on invoices that appear in 2B, ask vendors to fix or file what is missing, and correct your own entry errors.
- From purchase order to payment: simple buying for SMEs Raise a purchase order for what you need, record the goods when they arrive, match the vendor's bill to the order and the receipt, then pay against the bill after deducting TDS where it applies. Each step is short, and together they stop overbilling, duplicate bills and lost input tax credit.
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