Transfer, adjust and count stock
In Inventory, use Transfers to move goods between warehouses and Adjustments to write off damaged, expired or missing goods. Counts let you enter a physical count and post every difference as one adjustment.
In EaseDesk: Inventory → Counts → Start a count. Log in or start a free trial.
Steps
- 1 To move goods, open Inventory → Transfers and click New transfer. Choose the From warehouse and To warehouse, add the items and quantities, and click Save transfer.
- 2 To write goods off or add goods found, open Adjustments and click New adjustment. Choose the Reason and Warehouse, add the items and click Save adjustment.
- 3 To count stock, open Counts and click Start a count. Choose the Warehouse and Count date and click Start count.
- 4 Click Count sheet to print the list, and count the shelves.
- 5 Enter each quantity under Counted and click Save counts.
- 6 Click Post differences. EaseDesk posts one adjustment for everything that differs from the books.
Reasons for an adjustment
| Reason | Stock |
|---|---|
| Damaged | Goes out |
| Shortage or theft | Goes out |
| Expired | Goes out |
| Used in the business | Goes out |
| Given as free samples | Goes out |
| Found extra | Comes in |
| Physical count difference | Posted by a count |
Each adjustment gets its own number, such as ADJ/26-27/0001, and a note for what happened and who checked it.
Counting without stopping work
A count lists every stock item of the warehouse. You can save counts as you go and come back later; nothing changes in your stock until you click Post differences. If everything matches, EaseDesk tells you the stock matches the books and posts nothing. Cancel a count you no longer need with Cancel count.
Counting one warehouse at a time, regularly, catches shortages early and keeps your closing stock figure in the books believable at the year end.
Landed cost
Freight, loading or clearing charges on a separate bill can be added to the cost of the goods they brought in. On the Landed cost tab, click New landed cost, pick the bill with the charges and the goods receipt or purchase bill of the goods, choose how to spread it, and save.
Who can do it
Transfers, adjustments, counts and landed cost need the stock management permission, which the Owner and Admins have.
Questions
What happens when I transfer stock to a branch with another GSTIN?
A transfer to another GSTIN is a supply under GST. EaseDesk issues a tax invoice from the sending branch and a purchase bill at the receiving branch for you, and both are shown on the transfer.
Does a transfer change the cost of the goods?
No. Goods move at their cost, because stock is valued per item across all its warehouses.
Why does an adjustment show input tax credit to reverse?
Goods that are damaged, lost, stolen, expired, used in the business or given as free samples lose their input tax credit under GST. The adjustment shows the amount so you can reverse it in your GSTR-3B.
Can I undo a transfer or an adjustment?
Yes. Open it and cancel it with a reason. The stock goes back to where it was; for a transfer to another GSTIN, the invoice and bill are cancelled too.
Still stuck? WhatsApp or call +91 91525 20552 or write to support@easedesk.com. Updated 28-09-2026.