Deposit TDS and TCS and prepare the quarterly data
TDS & TCS shows what you deducted or collected, by section and month, with the due date and any interest. Click Pay to record the challan, then use Quarterly returns for the statement data in the column order of the return preparation utility.
In EaseDesk: TDS & TCS. Log in or start a free trial.
Steps
- 1 Record TDS as you go, on purchase bills and vendor payments, from the vendor's TDS section in the Directory. TCS is charged on invoices to customers marked Collect TCS, for items set up for TCS.
- 2 Open TDS & TCS. On the Payable tab, choose TDS or TCS and the financial year to see what is due each month.
- 3 After paying the tax to the government, click Pay on that row.
- 4 Enter the BSR code, Challan serial, Challan date, tax, any interest and late fee, and the account it was paid from. Click Record challan.
- 5 At the end of the quarter, open Quarterly returns, choose the Quarter and fix any problems listed.
- 6 Click the Excel button, copy the rows into the return preparation utility, validate the file and file it on TRACES.
What the challan does
Recording a challan sets it against the deductions it pays, section by section, and clears the TDS or TCS payable in your books. Interest and late fee go to their own ledgers. If you recorded a challan by mistake, cancel it: the posting is reversed and the deductions are due again. The Challans tab lists every challan for the year.
Certificates for your vendors
The quarterly data includes the details of each deductee’s certificate: name, PAN, amount paid, tax deducted and deposited. The certificate itself is downloaded from TRACES; EaseDesk gives you the figures to check it against.
TCS on sales
TCS applies only where the law requires it, such as sales of specified goods like scrap, and motor vehicles above ₹10 lakh. Mark the customer Collect TCS in the Directory and set TCS on sale on the item. EaseDesk then works out TCS on the invoice, prints it, and adds it to TCS payable. Exports, credit notes and counter bills carry no TCS.
A note on the new Income-tax Act
The Income-tax Act, 2025 replaced the 1961 Act from 01-04-2026 and renumbered the TDS sections and return forms. Confirm the section and form for each payment with your CA before you file.
Who can do it
Recording challans and preparing returns needs the TDS permission: the Owner, Admins and Accountants have it. An invited Chartered Accountant can view. See the finance page for more.
Questions
When must TDS be deposited?
Generally by the 7th of the following month, with a later date for tax deducted in March. EaseDesk shows the due date on every row of the Payable tab and marks it Overdue, with interest worked out, once it has passed.
How do I check the TDS my customers deducted?
Record it on the receipt when a customer pays you less TDS. On the TDS on our sales tab, upload Form 26AS or AIS (Excel or CSV from TRACES), and EaseDesk compares what each customer deducted with what they deposited against your PAN.
Does EaseDesk file the TDS return for me?
No. EaseDesk prepares the deductee rows with PAN, section, amounts and the challan each is paid by, in the utility's column order. You validate and file the return with the government's tools, or your CA does.
Still stuck? WhatsApp or call +91 91525 20552 or write to support@easedesk.com. Updated 28-09-2026.