Reconcile GSTR-2B with your purchase bills
Download the month's GSTR-2B JSON from the GST portal, then upload it under Reports → GSTR-2B reconciliation. EaseDesk matches each supplier invoice with your purchase bills, shows what differs or is missing, and lists the credit to hold until suppliers file.
In EaseDesk: Reports → GSTR-2B reconciliation. Log in or start a free trial.
Steps
- 1 On the GST portal, go to Returns → GSTR-2B, choose the month and download the JSON.
- 2 In EaseDesk, open Reports and click GSTR-2B reconciliation.
- 3 Choose the GSTIN and the month, then choose the downloaded file under GSTR-2B JSON from the portal.
- 4 Go through the lines marked Differs. Click Accept if the difference is fine, or Follow up to take it up with the vendor.
- 5 For lines marked In 2B, not in books, click Link a bill if you have entered the bill under another number, or add the missing bill under Purchases.
- 6 Review In your books, not in 2B, and chase those vendors to file.
- 7 Click Excel to keep a copy or send it to your CA.
What each status means
- Matched: the supplier’s invoice agrees with your bill.
- Differs: the bill was found, but the amount, date or number is different. The line shows what differs.
- In 2B, not in books: the supplier reported an invoice you have not entered, or entered under a number EaseDesk could not match.
- Accepted: you have checked a difference and are satisfied with it.
- Follow up with the vendor: marked for you to take up with the supplier.
Above the list, EaseDesk shows the credit in 2B, the credit matched, and the credit in your books that is not in 2B. That last figure is the credit at risk this month.
Why it matters
Your GSTR-3B claims credit from your books, but the law allows only credit that your suppliers have reported, as shown in your GSTR-2B. Reconciling before you file GSTR-3B means you neither claim credit you are not entitled to nor leave out credit you have earned. It also shows you which suppliers are late in filing, which is useful when you decide whom to buy from.
Who can do it
The Owner, Admins, Accountants and an invited Chartered Accountant can see the reconciliation. Uploading the file and changing statuses needs the GST returns permission. See the GST compliance page for more on input tax credit.
Questions
How does EaseDesk match a 2B invoice with my bill?
By the supplier's GSTIN and the bill number, ignoring case, punctuation and leading zeros, so INV/0012 matches inv-12. It then compares the date and the amounts, and says which of them differs.
What should I do about bills in my books but not in 2B?
Hold the credit on them. You can claim input tax credit only when the supplier has reported the invoice and it appears in your GSTR-2B. Ask the vendor to file; EaseDesk carries these bills forward so they are checked again next month.
Can I undo an Accept or a Follow up?
Yes. Click Undo on the line. EaseDesk matches it again from scratch, and a bill you linked by hand is unlinked.
Still stuck? WhatsApp or call +91 91525 20552 or write to support@easedesk.com. Updated 28-09-2026.