Send goods on a delivery challan
Make a delivery challan from a sales order (or directly under Sales → Challans) when goods leave before the invoice. Issuing it takes the stock out of your warehouse, and the invoice you make from it later does not move the stock again.
In EaseDesk: Sales → Challans → New delivery challan. Log in or start a free trial.
Steps
- 1 Open the issued sales order, click Convert and choose Make delivery challan. To start without an order, open Sales, choose the Challans tab and click New delivery challan.
- 2 Check the customer and the lines. Lower the quantity on a line if you are sending part of the order.
- 3 Click Save and issue. The challan gets its own number and the goods leave your stock.
- 4 Print it with PDF, then All copies (for printing), to send with the goods.
- 5 If the goods are worth over ₹50,000, click Download for the e-way bill portal on the challan, generate the e-way bill there, and click Record e-way bill before the goods move.
- 6 When you are ready to bill, open the challan, click Convert and choose Make tax invoice.
What happens to stock
Issuing a challan records the goods leaving the warehouse on the line, so your stock in hand is correct the same day. When you convert the challan to a tax invoice or bill of supply, EaseDesk knows the goods have already left and does not reduce the stock a second time. Cancelling a challan with a reason puts the stock back; the number stays in the series.
Moving the goods legally
Goods over ₹50,000 generally need an e-way bill to move, and EaseDesk shows a note on the challan when the value crosses that figure. EaseDesk prepares the file for the e-way bill portal from the challan itself, with the distance and the vehicle number or transporter ID, and you record the number the portal gives you. See Make an e-way bill.
Who can do it
Anyone whose role can create sales documents can issue and convert challans. The Owner, Admins and custom roles with that permission have it; the built-in Staff role can only view.
Questions
Does a delivery challan post to my accounts?
No. A challan moves stock but posts nothing to your books and is not part of the GSTR-1 that EaseDesk prepares. The tax invoice you make from it posts the sale and goes into GSTR-1.
Can one order be delivered on several challans?
Yes. Each challan carries forward what is still left on the order. The order shows Partly carried forward and how much is left on each line, and EaseDesk refuses a challan for more than was ordered.
When should I use a challan instead of going straight to an invoice?
When goods move before the sale is billed, for example goods sent on approval or deliveries in parts that are billed together later. If you bill at the time of dispatch, issue the tax invoice directly. Goods sent to a job worker have their own job work challan under Manufacturing.
Still stuck? WhatsApp or call +91 91525 20552 or write to support@easedesk.com. Updated 28-09-2026.