# EaseDesk

> EaseDesk is online GST billing, collections and accounting software for Indian small and medium businesses: GST invoices with UPI QR and payment links, automatic payment reminders, e-Invoice and e-Way Bill, GSTR-1 and GSTR-3B, purchases, inventory, manufacturing, accounting and CRM in one system that works in the browser.

Pricing: ₹490 a month + 18% GST for one user, billed yearly (₹5,880 a year), and ₹290 a month + GST for each additional user; a Chartered Accountant login is free. Every new business gets a 14-day free trial with up to 5 users. Sign up at https://www.easedesk.com/app/signup. Made by Big Market 360 Private Limited, Mumbai. Phone and WhatsApp: +91 91525 20552. Email: hello@easedesk.com.

## Product

- [EaseDesk](https://www.easedesk.com/): GST billing, collections and accounting software for Indian SMEs
- [Features](https://www.easedesk.com/features): Every module and what it does for your business

## Pricing and questions

- [Pricing](https://www.easedesk.com/pricing): ₹490 a month + GST for one user, billed yearly; ₹290 for each extra user; 14-day free trial
- [Questions and answers](https://www.easedesk.com/faq): GST, pricing, trial, renewals, data and switching

## By kind of business

- [For traders & distributors](https://www.easedesk.com/for/traders): Control credit, recover dues faster and dispatch with e-Way Bills.
- [For retail shops](https://www.easedesk.com/for/retail): Fast counter billing with barcode, UPI and accurate day-end cash.
- [For manufacturers](https://www.easedesk.com/for/manufacturers): Production from your BOM, real batch costs and GST-ready dispatch.
- [For service businesses](https://www.easedesk.com/for/services): Recurring invoices, TDS tracking and timely client payments.
- [For pharma distributors](https://www.easedesk.com/for/pharma): Batch and expiry tracked from purchase to sale, and near-expiry stock in time.
- [For wholesalers](https://www.easedesk.com/for/wholesale): The right price list for each customer, bulk units and orders to dispatch.

## Company and policies

- [Contact us](https://www.easedesk.com/contact): Phone, WhatsApp and email
- [Refund and cancellation policy](https://www.easedesk.com/refund): No refunds; payments made in error are returned
- [Delivery policy](https://www.easedesk.com/delivery-policy): Online software; access on signup and on payment
- [Grievance officer](https://www.easedesk.com/grievance-officer): Sumit Kumar, grievance@easedesk.com
- [Terms of service](https://www.easedesk.com/terms): Terms of service
- [Privacy policy](https://www.easedesk.com/privacy): Privacy policy

## Help centre

- [Help centre](https://www.easedesk.com/help): How to do each thing in EaseDesk, step by step
- [Getting started](https://www.easedesk.com/help/getting-started): Your account, your business details, your team and your dashboard
- [Sales and collections](https://www.easedesk.com/help/sales): Quotations, GST invoices, receipts, reminders, recurring bills and the counter
- [GST and TDS](https://www.easedesk.com/help/tax-filing): GSTR-1, GSTR-3B, GSTR-2B, e-Invoice, e-Way Bill and TDS
- [Purchases and stock](https://www.easedesk.com/help/supply-chain): Purchase orders, vendor bills and payments, warehouses and stock
- [Manufacturing and work](https://www.easedesk.com/help/operations): Production, job work, tasks, contracts and files
- [Accounts and banking](https://www.easedesk.com/help/finance): Expenses, vouchers, bank reconciliation, statements and the year end
- [Your EaseDesk plan](https://www.easedesk.com/help/account-billing): Trial, paying, adding users, invoices from EaseDesk and ownership
- [Security and your data](https://www.easedesk.com/help/security-privacy): Two-step sign-in, the audit log, exporting and closing
- [Connections](https://www.easedesk.com/help/integrations): Online payments with Razorpay, webhooks and other services
- [When something is wrong](https://www.easedesk.com/help/troubleshooting): Signing in, blank or slow pages

## Glossary

- [Glossary](https://www.easedesk.com/glossary): GST, accounting, stock and payroll terms explained
- [Accounts payable](https://www.easedesk.com/glossary/accounts-payable): Accounts payable is the money your business owes vendors for goods and services received on credit. It appears in your balance sheet as trade payables (sundry creditors), and paying on time protects your input tax credit, your tax deductions and your standing with vendors.
- [Accounts receivable](https://www.easedesk.com/glossary/accounts-receivable): Accounts receivable is the money customers owe you for goods or services already supplied on credit. It sits in your balance sheet as trade receivables (sundry debtors), and collecting it on time is what turns your sales into cash.
- [Audit trail](https://www.easedesk.com/glossary/audit-trail): An audit trail is a permanent record of every entry in your books and every change to it, showing who made it, when, and what it was before and after. Under the Companies (Accounts) Rules, companies must use accounting software that keeps such an edit log, in force from 01-04-2023.
- [Balance sheet](https://www.easedesk.com/glossary/balance-sheet): A balance sheet shows what your business owns (assets), what it owes (liabilities) and what belongs to the owners (capital and reserves) on one date. Assets always equal liabilities plus capital, and banks, investors and your CA read it to judge financial strength.
- [BOM](https://www.easedesk.com/glossary/bom): A bill of materials (BOM) is the list of raw materials, components and quantities needed to make one unit or one batch of a finished product. It is the basis for costing the product, planning what to buy and issuing the right material to production.
- [Cash flow statement](https://www.easedesk.com/glossary/cash-flow): A cash flow statement shows how cash came into and went out of your business over a period, split into operating, investing and financing activities. It explains why your bank balance changed, and why a profitable business can still run short of cash.
- [CGST](https://www.easedesk.com/glossary/cgst): CGST is the central government's share of GST on a sale within a state. It is charged together with SGST at an equal rate, so an 18% sale carries 9% CGST and 9% SGST, and it is paid to the centre.
- [CRM](https://www.easedesk.com/glossary/crm): CRM (customer relationship management) is how a business keeps track of its leads, customers and every conversation with them, usually in software. It makes sure enquiries are followed up, quotations do not go cold and anyone in your team can see where each opportunity stands.
- [CTC](https://www.easedesk.com/glossary/ctc): CTC is the total yearly cost of an employee to the employer: gross salary plus the employer's PF and ESI contributions, gratuity, bonus and other benefits. Take-home pay is lower, because employee deductions and employer costs never reach the salary account.
- [DPO](https://www.easedesk.com/glossary/dpo): Days payable outstanding (DPO) is the average number of days your business takes to pay its vendors. It is trade payables divided by purchases (or cost of goods sold), multiplied by the days in the period, and shows how much of your working capital vendors finance.
- [DSO](https://www.easedesk.com/glossary/dso): Days sales outstanding (DSO) is the average number of days your customers take to pay you after a sale. It is receivables divided by credit sales, multiplied by the days in the period; a lower DSO means your sales turn into cash faster.
- [E-invoice](https://www.easedesk.com/glossary/e-invoice): An e-invoice is a GST invoice that you report to the Invoice Registration Portal (IRP), which validates it and returns an IRN and a signed QR code. It is mandatory for business-to-business invoices once your aggregate turnover in any year since 2017-18 exceeds ₹5 crore.
- [E-way bill](https://www.easedesk.com/glossary/e-way-bill): An e-way bill is an electronic document you generate on the GST e-way bill portal before moving goods worth more than ₹50,000 in one consignment. It records the invoice, the goods and the vehicle, and it must travel with the goods.
- [EPS](https://www.easedesk.com/glossary/eps): EPS is the pension scheme run by EPFO. Out of the employer's 12% PF contribution, 8.33% of the employee's wages up to the wage ceiling goes to EPS, and the employee earns a monthly pension from age 58 after at least 10 years of service.
- [ERP](https://www.easedesk.com/glossary/erp): ERP (enterprise resource planning) software runs your main business activities, such as sales, purchases, stock, production and accounts, on one shared set of data. An entry made once, like an invoice, updates stock, the customer's balance, GST and the books together.
- [ESI](https://www.easedesk.com/glossary/esi): ESI is the health insurance and cash benefit scheme run by ESIC for employees earning up to ₹21,000 a month. Each month the employer pays 3.25% and the employee 0.75% of the employee's wages.
- [FIFO and LIFO](https://www.easedesk.com/glossary/fifo-lifo): FIFO (first in, first out) and LIFO (last in, first out) are methods of valuing the stock you sell and the stock you hold. FIFO assumes the oldest stock goes out first; LIFO assumes the newest does. In India, LIFO is not permitted for inventory valuation under AS 2 and Ind AS 2.
- [Form 12BB](https://www.easedesk.com/glossary/form-12bb): Form 12BB is the statement of rent, home loan interest and tax-saving investments an employee gives the employer, so TDS on salary is correct. From 01-04-2026 it is replaced by Form 124 under the Income-tax Rules, 2026.
- [Form 16](https://www.easedesk.com/glossary/form-16): Form 16 is the certificate an employer gives each employee showing the salary paid and the tax deducted from it in a year. From tax year 2026-27, under the Income-tax Act, 2025, it is replaced by Form 130, issued by 15 June after the tax year.
- [Gratuity](https://www.easedesk.com/glossary/gratuity): Gratuity is a lump sum an employer pays on an employee's exit, retirement, death or disablement: 15 days' wages for each completed year of service, up to ₹20 lakh. It needs five years of service, or one year for fixed-term employees under the labour codes.
- [GRN](https://www.easedesk.com/glossary/grn): A GRN (goods receipt note) is the record you make when goods arrive from a vendor, showing what was actually received, in what quantity and condition, against the purchase order. It brings the goods into stock and is what you check the vendor's bill against.
- [GSTIN](https://www.easedesk.com/glossary/gstin): A GSTIN is the 15-character number given to every business registered under GST, one for each state in which it is registered. It is made up of the state code, the business's PAN, an entity number, the letter Z and a check character.
- [GSTR-1](https://www.easedesk.com/glossary/gstr-1): GSTR-1 is the GST return in which a registered business reports its sales for a month or quarter, invoice by invoice for business customers and in summary for consumers. It is due on the 11th of the next month, or the 13th after the quarter for businesses in the QRMP scheme.
- [GSTR-2A](https://www.easedesk.com/glossary/gstr-2a): GSTR-2A is a view-only statement on the GST portal that lists the purchases your vendors have reported against your GSTIN. It keeps changing as vendors file or amend their returns, unlike GSTR-2B, which is fixed for each period.
- [GSTR-2B](https://www.easedesk.com/glossary/gstr-2b): GSTR-2B is the monthly statement on the GST portal that shows the input tax credit available to you from your vendors' filed invoices. It is generated on the 14th of the next month and is the basis for the credit you claim in GSTR-3B.
- [GSTR-3B](https://www.easedesk.com/glossary/gstr-3b): GSTR-3B is the GST return in which you declare your sales, input tax credit and net tax for the period, and pay that tax. It is due on the 20th of the next month, or on the 22nd or 24th after the quarter (by state) under the QRMP scheme.
- [HRA](https://www.easedesk.com/glossary/hra): HRA is the part of salary paid towards an employee's rent. Under the old tax regime part of it is tax-free, the lowest of HRA received, rent minus 10% of salary, and 50% of salary in eight large cities (40% elsewhere). Under the new regime it is fully taxable.
- [HSN code](https://www.easedesk.com/glossary/hsn-code): An HSN code is the number that classifies goods under GST, based on the international Harmonized System, and it decides the GST rate. Invoices must show at least 4 digits if your turnover is up to ₹5 crore and 6 digits above ₹5 crore.
- [IGST](https://www.easedesk.com/glossary/igst): IGST is the GST charged on a sale from one state to another, on imports, and on supplies to SEZ units. It is charged at the full rate, for example 18%, collected by the centre, and the state's share is passed to the state where the supply is consumed.
- [IRN](https://www.easedesk.com/glossary/irn): An IRN is the unique 64-character reference the Invoice Registration Portal gives an e-invoice when it accepts it. An e-invoice without an IRN is not a valid invoice, and your customer cannot claim input tax credit on it.
- [IRP](https://www.easedesk.com/glossary/irp): The IRP is the government-authorised portal that validates your e-invoices and returns the IRN and signed QR code. It then passes the details to the GST portal and the e-way bill system. NIC runs the main IRP, and GSTN has authorised private IRPs as well.
- [ITC](https://www.easedesk.com/glossary/itc): Input tax credit (ITC) is the GST you pay on business purchases that you can set off against the GST you collect on sales, so you pay only the difference. You can claim it only on eligible purchases whose invoices appear in your GSTR-2B.
- [KPI](https://www.easedesk.com/glossary/kpi): A KPI (key performance indicator) is a number you track regularly to see whether your business is moving towards a goal, such as monthly sales, collections, gross margin or days sales outstanding. A few well-chosen KPIs show you where to act before problems reach the accounts.
- [MES](https://www.easedesk.com/glossary/mes): An MES (manufacturing execution system) is software that tracks and controls production on the shop floor as it happens: which job runs on which machine, who is working on it, how many good and rejected pieces come out, and why a machine stopped.
- [MRP](https://www.easedesk.com/glossary/mrp): In India, MRP usually means Maximum Retail Price, the highest price, including all taxes, at which a packaged product may be sold to a consumer. In manufacturing, MRP also means Material Requirements Planning, which works out what materials to buy or make, and when.
- [Multi-company accounting](https://www.easedesk.com/glossary/multi-company): Multi-company accounting means keeping the books of several businesses, such as a family's proprietorship, partnership firm and private limited company, separately but from one login. Each business keeps its own ledgers, GST returns and reports.
- [OEE](https://www.easedesk.com/glossary/oee): OEE (overall equipment effectiveness) measures how much of a machine's planned production time is truly productive. It multiplies three ratios, availability, performance and quality, so an OEE of 60% means only 60% of planned time made good parts at full speed.
- [PF](https://www.easedesk.com/glossary/pf): Provident Fund (PF) is the retirement savings scheme run by EPFO, into which the employer and the employee each pay 12% of the employee's wages every month. It is compulsory for establishments with 20 or more employees, for staff earning up to the wage ceiling.
- [PO](https://www.easedesk.com/glossary/po): A purchase order (PO) is the document you send a vendor to order goods or services, stating the items, quantities, prices, delivery date and payment terms. Once the vendor accepts it, it is the agreed basis for checking the delivery and the vendor's bill.
- [Professional tax](https://www.easedesk.com/glossary/professional-tax): Professional tax is a state tax on employment, trades and professions, which employers deduct from salaries in the states that levy it. The Constitution caps it at ₹2,500 a year per person, and each state sets its own slabs, due dates and returns.
- [P&L](https://www.easedesk.com/glossary/profit-loss): A profit and loss account (P&L) shows your income and expenses for a period, such as a month or a financial year, and the profit or loss that results. It tells you whether the business actually earned money, which a bank balance alone cannot.
- [QRMP scheme](https://www.easedesk.com/glossary/qrmp-scheme): The QRMP scheme lets a business with aggregate turnover up to ₹5 crore file GSTR-1 and GSTR-3B once a quarter instead of every month. Tax is still paid monthly, by the 25th, through challan PMT-06.
- [Reorder point](https://www.easedesk.com/glossary/reorder-point): The reorder point is the stock level at which you should place a new purchase order, so that fresh stock arrives before you run out. It is usually your average daily sales multiplied by the vendor's lead time in days, plus a safety stock.
- [Reverse charge](https://www.easedesk.com/glossary/reverse-charge): Under reverse charge, you as the buyer pay the GST on a purchase directly to the government, instead of the supplier collecting it from you. It applies to notified goods and services, such as legal fees from an advocate, and to services imported from abroad.
- [SAC code](https://www.easedesk.com/glossary/sac-code): A SAC code is the six-digit number that classifies a service under GST and decides its rate. Every SAC starts with 99, and you show it on invoices and in your GSTR-1 under the same rules as HSN codes for goods.
- [Safety stock](https://www.easedesk.com/glossary/safety-stock): Safety stock is the extra quantity of an item you keep to cover demand that is higher than expected or deliveries that arrive late. It is the buffer that prevents a stock-out while you wait for your next order, at the cost of money tied up in stock.
- [SGST](https://www.easedesk.com/glossary/sgst): SGST is the state government's share of GST on a sale within a state, charged at the same rate as CGST and paid to that state. In union territories without their own legislature, UTGST is charged instead of SGST.
- [Shipping bill](https://www.easedesk.com/glossary/shipping-bill): A shipping bill is the customs document an exporter files for goods leaving India by sea or air. Its number, date and port code must be reported against each export invoice in table 6A of GSTR-1, and for exports with payment of IGST it also serves as the refund claim.
- [SKU](https://www.easedesk.com/glossary/sku): A SKU (stock keeping unit) is a unique code you give each distinct product you stock and sell, down to its size, colour or pack. It lets your team identify, count and reorder exactly the right item, where a product name alone can be ambiguous.
- [SLA](https://www.easedesk.com/glossary/sla): An SLA (service level agreement) is the part of a service contract that sets measurable standards, such as response time, resolution time or uptime, and what happens if they are missed. It turns a general promise of good service into targets both sides can check.
- [TDS on salary](https://www.easedesk.com/glossary/tds-salary): TDS on salary is the income tax an employer deducts from each month's salary and deposits with the government, based on the employee's estimated tax for the year. It is reported in quarterly returns and certified to the employee after the year.
- [Three-way matching](https://www.easedesk.com/glossary/three-way-matching): Three-way matching is the check you run before paying a vendor: the bill is compared with the purchase order (what you agreed to buy, at what price) and the goods receipt note (what actually arrived). You pay only for goods that were ordered, received and billed at the agreed rate.
- [Trial balance](https://www.easedesk.com/glossary/trial-balance): A trial balance lists every ledger in your books with its debit or credit balance on a date. Since each entry has equal debits and credits, the two totals must agree, which makes it the first check before your P&L and balance sheet are prepared.
- [UAN](https://www.easedesk.com/glossary/uan): A UAN is the 12-digit number that EPFO gives each PF member, and it stays the same for life across every job. Each employer's PF account for the employee is linked to it, so their savings and service move with them.
- [UOM](https://www.easedesk.com/glossary/uom): A UOM (unit of measure) is the unit in which you count an item, such as pieces, boxes, kilograms or litres. Setting units correctly, with conversions like 1 box = 12 pieces, keeps your stock, prices and GST returns consistent however you buy and sell.
- [WMS](https://www.easedesk.com/glossary/wms): A WMS (warehouse management system) is software that runs the work inside a warehouse: where each item sits down to the rack or bin, and how goods are received, put away, picked, packed and dispatched. It goes deeper than a stock register, which records quantities.

## Guides

- [Guides](https://www.easedesk.com/blog): Practical guides on GST and running the books
- [How to choose billing and accounting software for your business](https://www.easedesk.com/blog/best-erp-software-small-business-india-2025): Choose software that gets GST right on every invoice, gives you e-invoice and e-way bill if you need them, helps you collect dues and hands your CA clean books. Then check the yearly cost for your whole team, how you move your data in and how you take it out.
- [GST e-invoicing in 2026: who must issue e-invoices](https://www.easedesk.com/blog/gst-e-invoicing-threshold-2026): As of September 2026, you must issue e-invoices for B2B sales, exports and supplies to SEZs if your aggregate turnover exceeded ₹5 crore in any financial year since 2017-18, unless you are in an exempt class such as SEZ units, banks, insurers or goods transport agencies.
- [GSTR-2B reconciliation: match your purchase bills every month](https://www.easedesk.com/blog/gstr-2b-reconciliation-automate): Each month, before you file GSTR-3B, compare your GSTR-2B with the purchase bills in your books. Claim input tax credit only on invoices that appear in 2B, ask vendors to fix or file what is missing, and correct your own entry errors.
- [From purchase order to payment: a simple buying process for SMEs](https://www.easedesk.com/blog/purchase-order-automation-india-2025): Raise a purchase order for what you need, record the goods when they arrive, match the vendor's bill to the order and the receipt, then pay against the bill after deducting TDS where it applies. Each step is short, and together they stop overbilling, duplicate bills and lost input tax credit.

## Comparisons

- [Comparisons](https://www.easedesk.com/compare): EaseDesk next to other software
- [EaseDesk and ClearTax: which fits your business](https://www.easedesk.com/compare/easedesk-vs-cleartax): ClearTax is mainly GST and tax compliance software that files returns and reconciles credit, often alongside your existing ERP. EaseDesk is where you run the business itself, billing, collections, stock and accounts, with GST returns prepared from those records.
- [EaseDesk and greytHR: which fits your business](https://www.easedesk.com/compare/easedesk-vs-greythr): They do different jobs. greytHR is HR and payroll software, and it is the right choice for payroll today, because EaseDesk's HR and payroll module is coming soon. EaseDesk runs your billing, collections, GST, stock and accounts. Many businesses need both.
- [EaseDesk and SAP Business One: which fits your business](https://www.easedesk.com/compare/easedesk-vs-sap-business-one): Choose SAP Business One if you need a full ERP with MRP planning, deep customisation or operations in several countries, set up with an SAP partner. Choose EaseDesk if you want GST billing, collections, stock and accounts running this week, online, at a simple per-user price.
- [EaseDesk and Tally: which fits your business](https://www.easedesk.com/compare/easedesk-vs-tally): Choose Tally if you want desktop software that works offline and your CA already works in it. Choose EaseDesk if you want billing, collections, GST and accounts online, on any computer or phone, with automatic payment reminders and your CA on a free login.
- [EaseDesk and Zoho Books: which fits your business](https://www.easedesk.com/compare/easedesk-vs-zoho): Both are online GST billing and accounting software. Choose Zoho Books if you want mobile apps and a customer portal today or already use other Zoho apps. Choose EaseDesk if you also need counter billing, batch-wise stock or manufacturing, with one price per user.

## Optional

- [Full text](https://www.easedesk.com/llms-full.txt): every module, feature, price and answer in one plain-text file