# Claim and pay back expenses

> Employees claim what they spent for work with a photo of the receipt. Their manager approves it, and it is paid with the next salary or straight away, posted to the right expense in your books.

In EaseDesk: Me → My claims, and People → Claims

## Steps

1. Open My claims and click New claim. Choose what it was for, enter the amount and the date, and add a photo or PDF of the receipt.
2. The person's manager is told and approves or refuses it from People, Claims, under My team.
3. Approved claims are added to the next payroll as a reimbursement, outside the salary, so no PF, ESI or tax is taken from them.
4. To pay one now, open it and click Pay now, then choose the bank or cash account.

Claims replace the envelope of bills on the accountant's desk: every one has its receipt, its
approval and its place in the books.

## Questions

### Who sees a claim's receipt?

The person who claimed it, HR and payroll.

### Is a claim taxed?

No. It is paid back on the payslip as a reimbursement, separate from the salary.

---

Source: https://www.easedesk.com/help/people/expense-claims · Updated 2026-10-23 · EaseDesk